Skip to main contentCounty Home|ADA|Roads|News Releases|Organizational Chart|Index of Services|Volunteer Boards|About El Paso County|Contact Us
Header Banner
Clerk & Recorder
Engage with the
Clerk & Recorder
Clerk and Recorder Facebook Page Clerk and Recorder Twitter Feed
Clerk and Recorder YouTube Channel

Citizens' Academy


Watch this website for news of upcoming programs.

In July 2014, residents of El Paso County were invited to go “behind the scenes” of the Clerk and Recorder’s Office at the Citizens’ Academy.  It was a great opportunity to learn firsthand what customers usually only glimpse when they transact business with our office.

The “insider’s view” focused on our four main departments – Elections, Motor Vehicle, Recording and Clerk to the Board of County Commissioners. Key support areas also were featured at the Academy:  Communications, Information Systems, Operations, Distribution Center and Finance/Human Resources. 

Each week, the Academy took place at a different location, giving participants variety and a broad perspective of the scope of the Clerk’s Office:

  • Centennial Hall where the Board of County Commissioners (BOCC) meets.
  • The Clerk’s Distribution Center, where participants enjoyed a hands-on experience on the touch screen voting machines and a tour of the facility where election equipment and archived records dating back to 1861 are stored.  A few of the historical, handwritten recorded binders were on display for people to view.
  • The Election Department at Citizens Service Center, the Clerk’s main office location.

Two members of Citizens' Academy at voting equipment.

Photo caption for two people with voting equipment.

At each of the three sessions, held over a three-week period, attendees interacted one-on-one with managers and staff members.  They were able to have their questions answered and hear the “why and how” of the processes that impact their lives – from voting in an election -  to registering their car – to recording a deed – to the meetings held by the BOCC. A link to the schedule is below.

Here are some of the highlights from the Academy:

  • Elections
    During an exciting and challenging Primary and General Election season in 2014, Academy attendees learned detailed information about each stage of the election process from voter registration to ballot tabulation with a hands-on experience on the election touch screen machines.
  • Recording
    The Recording staff members discussed their range of responsibilities that includes marriage licenses/civil unions, deeds, and recorded documents among many others. Some of the books of old, handwritten recordings and maps which have unique historical interest (dating back to 1861) were displayed.

Photo of Citizens' Academy members looking at archived records.

Photo caption for people looking at archived records.

  • Motor Vehicle
    Everyone is familiar with Motor Vehicle registrations but there is so much more in the full spectrum of this complex area. Attendees came away with a healthy appreciation for the knowledge and expertise of the Motor Vehicle and Driver’s License personnel.
  • Clerk to the Board of County Commissioners
    The Board of County Commissioners presides over County government. The Clerk to the BOCC staff coordinates the meeting process and also is responsible for liquor licensing, medical marijuana licensing and the Board of Equalization process.

The Academy is designed to be interactive and informative, and attendees are encouraged to engage in dialogue with the presenters.  Graduates were congratulated by Clerk and Recorder Wayne Williams and Commissioners Amy Lathen and Sallie Clark as they were presented with a certificate, and also received a photo of the occasion.

Photo of Citizens' Academy member receiving certificate.

Photo caption for Citizens' Academy member receiving certificate.

There is no charge to attend the Citizens’ Academy. Participation is open to all citizens. Students who are in high school or attending college also are encouraged to apply.

When the next Citizens’ Academy is scheduled, we will announce it on our website and in the news media.

For more information on the Clerk & Recorder’s Office - Citizens’ Academy, please contact Mary Lynn Black at (719) 520-7312, mail to:

Schedule for 2014 Citizens’ Academy