The Recording Department migrated to a new system that allows us to redact documents more quickly. A great convenience for our customers, the system also gives people the opportunity to apply online for a marriage license.
Our Recording staff achieved some impressive productivity numbers. Over 3600 rolls of microfilm were scanned for the film digitization project. In addition, our Recording staff enhanced the images on more than 270 rolls of microfilm. This process increases the clarity of documents, some which may date to the 1800’s and have poor legibility.
We also imported six months of images into our existing indexes. We now have images available online in our Recording System from April 1992 up to the present which customers may utilize.
The Clerk to the Board Department coordinates the agendas and minutes for the Commissioners, among many other responsibilities including the Board of Equalization and licensing for liquor and medical marijuana establishments.
Year-end figures for Clerk to the Board indicate a very productive year in 2016:
Worked a total of 68 Board of County Commissioners meetings, where 474 Resolutions were approved by the BOCC
Over 20,000 internet hits for agendas on the web
115 Liquor Licenses maintained
6 licensed medical marijuana entities
139 Board of Equalization appeals
Tax Abatements Petitions processed 118
It was a year of intense involvement by voters in both the Primary and General Elections. Voter turnout for the Presidential hit 83.87%, substantially over the average of 70-75%. For both elections, the innovative improvements that our Election Department developed and implemented enhanced the election processes, decreased labor time and saved the County money. This innovative approach to running elections earned two awards. The first was a 2015 Innovation Award presented by the Board of County Commissioners. The National Association of Counties (NACo) also presented El Paso County a 2016 Achievement Award for the program “Innovation in Election Administration” developed by the Clerk and Recorder’s Elections Department.
During the General Election, we opened the inner workings of our election rooms to invited guests, providing them with a better understanding of the process. The Public Logic and Accuracy Testing that verifies the machines are operating efficiently and accurately is open to the public. We added a preview for guests prior to the testing to offer more information on the process. In the week leading up to Election Day, I and Chief Deputy Ryan Parsell conducted six mini-tours for invited attendees. We took them into the rooms where staff members were hard at work, showing them each step of how a ballot is processed and tabulated.
When it was all over, everyone in our office took a collective big breath and turned our attention to making 2017 a successful new year! We anticipate – maybe even hope – this year is less eventful. But whatever develops, we are confident that our staff in every department and at every branch has the expertise, commitment and customer focus to do an admirable job! Our primary mission continues to be serving our customers, our county, our state and ultimately our country.
On behalf of the entire Clerk and Recorder’s Office we wish you and your loved ones success and happiness and for our country a peaceful and prosperous new year!