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Clerk & Recorder

The Office of the Clerk & Recorder

Clerk & Recorder
Chuck Broerman
(719) 520-6202

Location:
1675 West Garden of the Gods
Colorado Springs, CO 80907
8:00 am - 5:00 pm Mon-Fri
      (Except Holidays)

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New Year’s Message from Clerk and Recorder
Chuck Broerman

The past year was exciting and eventful for the Clerk and Recorder’s Office and our customers. We are proud of our professional, knowledgeable staff members who worked diligently to serve the citizens of El Paso County.  A few of the highlights from 2016 follow.

Colorado is accustomed to severe weather challenges but July brought punishing hailstorms that damaged vehicles beyond repair.  The resulting influx of vehicle purchases and car registrations created a backlog in our Motor Vehicle offices that reverberated for months. For the year, an astounding number of transactions, over a million, were processed. Our Motor Vehicle staff, with assistance from Elections and Accounting, did a great job trying to keep pace with the workload. Many thanks to our customers for their patience during this unusual time.

One of the most rewarding experiences of 2016 was opening our fifth office in the Mountain Post Soldier Center on Fort Carson.  The Clerk’s Office recognized the unique circumstances of military men and women and their families and sought to partner with Fort Carson to offer them services on base, convenient and lessening their burden. 

The Fort Carson Branch opened in August, providing vehicle titling and registration, driver’s license services (including transfers, renewals, and replacements), recording and election services to military and civilian customers. Outside of the Pentagon, our Motor Vehicle Office is the only one on a military installation.  It also was one of the most heavily used Voter Service and Polling Centers during the General Election. 

Staff Members at Fort Carson Branch

The Recording Department migrated to a new system that allows us to redact documents more quickly.  A great convenience for our customers, the system also gives people the opportunity to apply online for a marriage license.

Our Recording staff achieved some impressive productivity numbers.  Over 3600 rolls of microfilm were scanned for the film digitization project.  In addition, our Recording staff enhanced the images on more than 270 rolls of microfilm. This process increases the clarity of documents, some which may date to the 1800’s and have poor legibility.

We also imported six months of images into our existing indexes.  We now have images available online in our Recording System from April 1992 up to the present which customers may utilize.

The Clerk to the Board Department coordinates the agendas and minutes for the Commissioners, among many other responsibilities including the Board of Equalization and licensing for liquor and medical marijuana establishments.

Year-end figures for Clerk to the Board indicate a very productive year in 2016:
Worked a total of 68 Board of County Commissioners meetings, where 474 Resolutions were approved by the BOCC
Over 20,000 internet hits for agendas on the web
115 Liquor Licenses maintained
6 licensed medical marijuana entities
139 Board of Equalization appeals
Tax Abatements Petitions processed 118

It was a year of intense involvement by voters in both the Primary and General Elections.  Voter turnout for the Presidential hit 83.87%, substantially over the average of 70-75%. For both elections, the innovative improvements that our Election Department developed and implemented enhanced the election processes, decreased labor time and saved the County money.  This innovative approach to running elections earned two awards.  The first was a 2015 Innovation Award presented by the Board of County Commissioners.  The National Association of Counties (NACo) also presented El Paso County a 2016 Achievement Award for the program “Innovation in Election Administration” developed by the Clerk and Recorder’s Elections Department.

During the General Election, we opened the inner workings of our election rooms to invited guests, providing them with a better understanding of the process.  The Public Logic and Accuracy Testing that verifies the machines are operating efficiently and accurately is open to the public. We added a preview for guests prior to the testing to offer more information on the process. In the week leading up to Election Day, I and Chief Deputy Ryan Parsell conducted six mini-tours for invited attendees.  We took them into the rooms where staff members were hard at work, showing them each step of how a ballot is processed and tabulated.

When it was all over, everyone in our office took a collective big breath and turned our attention to making 2017 a successful new year!  We anticipate – maybe even hope – this year is less eventful.  But whatever develops, we are confident that our staff in every department and at every branch has the expertise, commitment and customer focus to do an admirable job!  Our primary mission continues to be serving our customers, our county, our state and ultimately our country. 

On behalf of the entire Clerk and Recorder’s Office we wish you and your loved ones success and happiness and for our country a peaceful and prosperous new year! 

 

Motor Vehicle Wait Times

The Clerk has five branch offices to serve you.  Check which office has the least time to wait by clicking the image below.  It will link to a screen with current wait times. Hit the branch and a drop-down will show the wait time for each service offered.
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Wait Times at Branch Offices Link


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Locations and Hours

All five locations of the El Paso County Clerk and Recorder’s Office offer Motor Vehicle, Driver's License, Recording, Marriage/Civil Union Licenses, and Elections services.

Main

Southeast Powers North

Downtown

Fort Carson

Citizens Service Center
1675 W. Garden of the Gods Rd
West of Centennial
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5650 Industrial Place
Powers Blvd and Airport Road

Union Town Center
8830 N. Union Blvd
Research Pkwy and Union Blvd

Centennial Hall
200 S. Cascade
Cascade Ave and Vermijo
Metered Parking

Bldg 1525
6351 Wetzel Avenue
Highway 115 and Gate 1

Get Directions Get Directions Get Directions Get Directions Get Directions
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Monday - Friday
8:00 am - 4:30 pm

Monday - Friday
8:00 am - 4:30 pm

Monday - Friday
8:00 am - 4:30 pm

Saturday
8:00 am - 1:00 pm

Monday - Friday
8:00 am - 4:30 pm

Monday - Friday
8:00 am - 4:30 pm

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Clerk to the Court

Please note, our office does not handle court matters. If you have a question for the CLERK TO THE COURT (including divorces, child support, adoption, criminal and civil cases, transcripts, jury duty, name change) please contact clerkofcourt@gofourth.org or call (719) 452-5000.

Visit the website: 4th Judicial District


Resources
  • Clerk to BOCC
    Access information on Board of County Commissioners Meetings: Agendas and Backup Materials, live Internet Audio Stream (see Agendas for Meeting dates and times), and archived audio for each Agenda item.
  • Election Department
    Access voter services such as voter registration and polling place locator; review information on this year's elections including the calendar, sample ballot, Mail-in Ballot application and results; as well as find information on election judges, student election judges, previous election results, and more. 
  • Motor Vehicle Department
    Review samples of the most common types of license plates; locate basic forms and various plate applications; and find information on emissions, insurance, disabled parking privileges, new resident requirements, and more. 
  • Recording Department
    Search our grantor/grantee index database, obtain requirements for marriage/civil union licenses, review recording and copy fees and view information about the release of military records.
  • E-Vault
    Retrieve archived data such as sample ballots, election results, marriage statistics, erecording statistics and other facts and figures.

Assistance, Comments, Questions?

Please send us your questions, concerns, or comments via e-mail.
All e-mail received will be responded to in a timely manner.

Elections: (719) 575-VOTE (8683)
Liz Olson, Manager
lizolson@elpasoco.com
      

Motor Vehicle: (719) 520-6240
Kelly Lindgren, Manager 
kellylindgren@elpasoco.com
     

Recording: (719) 520-6200
Jimmie Van Buskirk, Manager 
jimmievanbuskirk@elpasoco.com
      

Clerk to the Board: (719) 520-6430
Vicki Ratterree, Manager 
vickiratterree@elpasoco.com

Chief Deputy/Media Requests:
(719) 520-7322
Cell (719) 351-9626
Ryan Parsell, Chief Deputy, Public Information Officer
 
ryanparsell@elpasoco.com

Operations:  (719) 520-6278
Fax Number: (719) 520-6212

Mary Bartelson, Manager
marybartelson@elpasoco.com

The Clerk & Recorder Now Accepts All Major Credit Cards