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Recording
RECORDING - FREQUENTLY ASKED QUESTIONS

What are the fees for recording a document?

The recording fee for most documents is $10.00 for first page and $5.00 for each additional page plus a $1.00 surcharge per document. A page must be legal size (8 ½" x 14") or less. Documents larger than 8 ½" x 14" including subdivision plats are $10.00 per page plus a $1.00 surcharge for each document. For deeds that transfer ownership of property where the amount paid exceeds $500.00, a documentary fee equal to .01% of the amount paid for the property is charged.

UCC Real Estate Fixture filings are $10.00 for 1 or 2 pages and $15.00 for 3 or more pages plus a $1.00 surcharge per document. All other UCC filings should be filed with the Colorado Secretary of State at http://www.sos.state.co.us

How can I obtain copies of a recorded document or marriage/civil union certificate?

You may visit our Citizens Service Center office to obtain a copy of a recorded document, or you may order by mailing a written request, along with the appropriate fees and the return to address, to El Paso County Clerk & Recorder, P.O. Box 2007, Colorado Springs, CO 80901-2007. For copies of a marriage or civil union certificate please include the names of both parties and date of the marriage or civil union. Copy fees are $0.25 per page, marriage and civil union certificate copies are $0.25 each and plat map copies are $3.00 per page. Certified copies are an additional $1.00 per document.For copies to be returned by mail, the following handling fees apply: 1-10 Pages-$1.25 (plus 0.25 per page copy fee), 11-20 Pages-$2.00 (plus .25 per page copy fee), Over 20 pages-$2.50 (plus .25 per page copy fee). For plat map copies to be returned by mail, the following handling fees apply: 1-2 Pages-$3.00 (plus $3.00 per page copy fee), 3 Pages-$3.50 (plus $3.00 per page copy fee), Over 3 Pages-$6.50 (plus $3.00 per page copy fee). Credit/debit cards are accepted for payment of orders made by phone or in person at any of our Clerk and  Recorder locations.  Check or money order should be made payable to: El Paso County Clerk & Recorder. Documents recorded prior to 1996 are available only at the Citizens Service Center location.

I need to record a document (e.g. mechanic's lien or a quit claim deed) but I do not have the form. Where do I obtain a form for recording purposes?

Forms are available at most office supply or stationery stores.

How do I add or remove a name from my property?

There are specific types of instruments that may be needed based on the current status of ownership of real property, and therefore it is recommended that a title company or real estate attorney be consulted. Forms are available at most office supply or stationery stores.

How can I obtain a copy of my divorce decree?

To obtain a copy of a divorce decree filed in El Paso County, contact the Fourth Judicial District Court at 270 S. Tejon St., Colorado Springs, CO 80903, Phone: 719-452-5000 http://www.gofourth.org

Where do I file a will?

For information regarding wills or probate, contact the Fourth Judicial District Court at 270 S. Tejon, Colorado Springs, CO 80903, Phone: 719-452-5000 http://www.gofourth.org

What do I need to obtain a marriage license? 

At least one of the parties must apply in person at any of our Clerk and Recorder locations. If one of the parties cannot appear in person, he or she must complete an affidavit provided by our office and the signature must be notarized. Both parties must present valid identification (passports, driver’s licenses, birth certificates and military identification cards are all valid forms of identification). The fee for a marriage license is $30-cash or credit/debit card are accepted. Both parties will be asked to give their social security numbers. If a party does not have a social security number, they will be required to complete an affidavit supplied by our office. If one of the parties was previously married, they will be required to provide date, city and state of divorce or death. If divorced, the type of court (district, circuit, etc.) must also be provided. Parties must be 18 or older. Sixteen and 17 year olds must have consent of both parents, parent having legal custody, legal guardian, parent having decision-making responsibility or parent with whom child is living, or judicial approval is required. For parties younger than 16, consent as listed above AND judicial approval (court order) are required.  A marriage license is valid for 35 days (the ceremony must take place within 35 days of the date of the marriage license).

What do I need to obtain a civil union license?

At least one of the parties must apply in person at any of our Clerk and Recorder locations. If one of the parties cannot appear in person, he or she must complete, with notarized signature, an affidavit provided by our office. Both parties must present valid identification (passports, driver’s licenses, birth certificates and military identification cards are all valid forms of identification). The fee for a civil union license is $30-cash or credit/debit card are accepted. Both parties will be asked to provide their social security numbers.  If one of the parties was previously married or a partner in a civil union, he or she will be required to provide the date, city and state of divorce/dissolution or death. For divorce/dissolution, the type of court (district, circuit, etc.) and the name of the previous partner must also be provided. Parties must be 18 years of age or older. If a party is 18 years of age or older and under guardianship, written consent of the guardian is required.  A civil union license is valid for 35 days (the ceremony must take place within 35 days of the date of the civil union license).                

Where can I obtain a birth/death certificate? 

To obtain a birth or death certificate filed in El Paso County, contact the Vital Records Division of the County Health Dept. at 719-575-8492 http://www.elpasocountyhealth.org/pages/Vital_Records.aspx

How can I change my name on Social Security, driver’s license, or passport, after marriage or civil union?

The Social Security Administration provides information regarding Social Security card name changes. Colorado Springs Social Security Office 1049 N. Academy Blvd. Colorado Springs, CO 80909 Phone: 800-772-1213 or 888-880-0688 http://www.socialsecurity.gov

The Colorado Department of Revenue provides name change requirements for Driver’s Licenses. Colorado Department of Revenue 2447 North Union Blvd, Colorado Springs, CO 80909 (719) 594-8701 http://www.revenue.state.co.us

The U.S. Department of State provides information regarding a U.S. passport name change.

National Passport Information Center

(877) 487-2778
http://travel.state.gov/

How can I find out who owns a piece of property?

You may search the El Paso County Assessor’s Real Estate Parcel Search at http://land.elpasoco.com/ to identify the ownership of a piece of property