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Preventing Rejected Documents

Help prevent your documents submitted for recording from being rejected. Please follow these guidelines to prevent the delays associated with the return of rejected documents.

Before submitting your recordings, please make sure:

  • Fees are Correct
    Recording fees are statutorily established. El Paso County may reject documents for incorrect fees. Please check that your page count is accurate. See our fee schedule.
  • Quality of Document is Good and Text is Readable
    Please remember that bad originals produce poor public records. Documents that are illegible to begin with will be marked with a Clerk’s note and recorded as received.
  • State Documentary Fees are Included
    Any document that transfers title with consideration exceeding $500.00 will be assessed a state documentary fee of 1 cent per $100. Consideration amounts must be correctly marked on both the deed and transfer declaration. Any exemption from payment of the documentary fee must be specifically claimed on the face of the document or the fee will be due.
  • Deeds Contain a Valid Grantee Address
    Colorado law ( CRS 38-35-109(2)) says that all deeds shall include a notation of the legal (mailing) address of the grantee. This address is used to determine where tax statements should be mailed after a property is sold. Submitters should verify the accuracy and completeness of such address before recording a deed.
  • Sufficient Margins are Provided
    CRS 30-10-406(3)(a) requires that all documents have a top margin of at least one inch and a left, right and bottom margin of at least ½ inch. The recorder may refuse to file any document that does not meet these standards. Maps and Plats also have specific legal requirements for size, ink, paper and margins.
  • Checks are Payable to the “El Paso County Clerk
    If checks are made out to the wrong party, the check along with all documents attached to it will be rejected and returned to the submitter.
  • Checks are Signed
    Unsigned or stale dated checks, along with all documents attached thereto, will be rejected and returned to the submitter.
  • Notary Seals Are Darkened
    Embossed seals on documents will not show up on the image if they are not darkened or “inked.” Submitters should ensure all embossed seals are visible before recordation.

Documents for recording should be mailed to:
El Paso County Clerk & Recorder
Attn:  Recording P.O. Box 2007
Colorado Springs, CO 80901-2007